1688 Gifts | Yiwu visit and candidate-evidence worksheet
Template version: 2026-10-02
Purpose: turn a category search into traceable sample and quote decisions.
No seller, booth, stock availability or supplier qualification is pre-approved.

BEFORE THE VISIT
Product brief and revision / quantity by variant / useful maximum:
Intended recipient/use / destination / receiving deadline:
Must-have product features / permitted alternatives:
Approved artwork version and rights owner:
Search budget / stopping condition / decision owner:
Official directory URL / date read / listed district, floor and category:
Seller's current confirmed booth/address / confirmation date:
Appointments / route / sample-collection plan:
Directory categories are only leads. Reconfirm booths and product availability.

CANDIDATE RECORD (COPY PER SELLER)
Seller legal/business name / sign or business-record reference:
Current district / floor / aisle / booth / confirmation source and date:
Visit date / contact / role / manufacturer or intermediary (basis):
Actual manufacturer / actual decorator / who controls production changes:
Product code / written specification / sample ID / labelled photo references:
Sample type: stock blank / previous customer's sample / current production
Who owns permission to reproduce the displayed design?
Minimum per blank colour / print version / custom production / packaging:
Accepted quantity by variant / price / setup / quote currency and expiry:
Sample costs / dispatch date / production and correction milestones:
Stock reservation terms / unavailable-colour decision:
Food-contact, battery, toy or other special review needed:
Complete report references / scope gaps / reviewer required:
Retail packing / outer carton dimensions / gross weight / units per carton:
Collection, receiving, inspection, storage and export responsibilities:
Open question / owner / due date / return-visit or remote recheck needed:

RECONCILE BEFORE SHORTLISTING
Does the sample ID appear on the same specification and quote?
Do photos, text and quote describe the same closure, material and artwork?
Does the seller identify who approves and performs the custom process?
Do you know which facts remain supplier statements versus independently checked?
Decision: REMOVE / CLARIFY / REQUEST SAMPLE / COMPARE FINAL QUOTE
Reason / owner / date:

CARRY THE SELECTED CANDIDATE INTO THE ORDER
Approved brief / artwork / physical sample / production revision:
Inspection plan / packing revision / final measured quote:
Dispatch and handover evidence required:
Communication method, reporting arrangement and decision authority agreed:

Hypothetical hold: a photo shows a zipped bag but the price covers open-top.
Do not approve until the seller corrects the specification or the buyer approves
the alternative. This example is invented; it describes no observed seller.