1688 Gifts | Custom-gift MOQ and quote comparison
Template version: 2026-10-02
Purpose: compare equivalent custom-gift offers and record what is actually approved.
Blank worksheet, not a quotation, supplier endorsement or completed inspection.

1. FIX THE REQUIRED OUTCOME
Project / buyer decision owner:
Recipient and intended use / age group:
Event date / latest receiving date / local fallback decision date:
Destination country / postcode / receiving restrictions:
Budget and currency / tax treatment:
Minimum useful quantity / maximum useful quantity:
Required product, material, size, function and artwork revision:
Allowed alternatives (each needs separate approval):

2. COPY THIS BLOCK FOR EACH VARIANT AND EACH CANDIDATE
Candidate / business identity / source URL / observation date:
Public description of minimum (seller-stated, unverified):
Written quote number, date, currency and expiry:
SKU / colour / size / artwork / print position / packaging revision:
Useful quantity required:
Blank-stock minimum / available stock / reservation expiry:
New-production minimum / per-colour or per-design rule:
Branding minimum / shared setup allowed? / separate underbase charge?
Packaging minimum / units per carton / unused packaging ownership:
Quantity quoted / minimum billable overrun / maximum authorised overrun:
Purchased quantity less useful quantity = extras:
Planned use, storage or disposal of extras:
Sample quantity / sample type / fee credit conditions:
Evidence still missing / person resolving it / due date:

3. COMPLETE CASH-OUTLAY COMPARISON (ONE COLUMN OR COPY PER OFFER)
Blank goods:
Decoration:
Setup / screens / plates / tooling:
Physical sampling and sample delivery:
Retail packaging / outer protection / repacking labour:
Product/document assessment and any required testing:
Inspection / service:
China transport / receiving / storage:
International freight / currency / service / quote expiry:
Destination clearance / duty / non-recoverable tax:
Last-mile delivery / access / unloading:
Other required costs:
Unpriced requirements: label UNKNOWN, not zero
Total confirmed and provisional amounts, separately:
Total attributable cost / useful quantity = planning cost per useful gift:
Do not divide only by purchased quantity when extras have no planned use.

4. APPROVAL GATES
Quantity: exact variant schedule accepted? Evidence / owner / date:
Artwork: correct filename and revision? Evidence / owner / date:
Physical sample: correct substrate and decoration? Evidence / owner / date:
Intended use and destination requirements: reviewer / scope / open gaps:
Pack and freight: measured production-intent pack? Evidence / owner / date:
Schedule: dated milestones and viable correction/fallback window?
Result: REQUEST CLARIFICATION / PROCEED TO SAMPLING / RELEASE PRODUCTION / REJECT
Scope of this decision (one gate does not approve all gates):
Reason / authorised approver / date:

5. CHANGE CONTROL
Change ID / proposed by / date / old revision / proposed revision:
Quantity, price, unused stock, sample, document, packing or date affected:
Revised evidence required / cost / latest decision date:
Decision and authorised owner / new released revision:

Public research is a lead. Replace it with the supplier's dated response before
using the minimum as an accepted order term. No future large order is assumed.